Wake Technical Community College is under contract with the North Carolina Community College System to provide Quality Acceptance Inspections (QAI) and training for the 58 community colleges in North Carolina. These inspections ensure that certain purchased items comply with the purchase order/contract and have the appropriate safety standards label affixed. The inspector will also provide QAI and safety label training for college staff.

For more information, contact Christopher Winstead at [email protected] or 984-280-0651.

QAI process

1. Community College Purchasing Agent (PA)/Equipment Coordinator (EC) requests a QAI, providing campus location, date range, delivery date, IFB/quote and PO.
   – The installation of the product must be complete prior to inspection. This includes, but is not limited to, uncrating, setup, electrical hookup, completion of construction and cleanup.
2. The inspector shall respond within 16 business hours to schedule an inspection. The inspection shall be confirmed and scheduled within 10 business days of receiving the request.
   – The inspector should aim to schedule the inspection within the requested date range.
3. The inspector updates calendar with scheduled inspection information, including location and item(s) to be inspected.
4. The inspector shall check in with the college's PA/EC or their designee upon arrival. The inspector shall wear an identification badge during the campus visit.
   – The college asset owner should be present for the QAI. The college shall notify the inspector if the college asset owner is not available for the QAI.
5. The inspector completes inspection using checklists.
   – The inspection site should be the permanent location of the asset.
6. Before leaving campus, the inspector shall submit a Quality Acceptance Inspection Report of asset inspections performed during the visit to the college's PA/EC or their designee.
7. PA/EC or their designee shall sign the QAI Report, thereby acknowledging the visit, and return a signed copy to the inspector.
   – Pass: Copy of report shall be included in the Procurement File.
   – Fail: The inspector shall provide PA/EC with detailed information regarding non-conformance. The Procurement Office shall communicate the non-conformance with the vendor to arrange a replacement or defect rework. A copy of the report shall be included in the Procurement File.

Reference documents