Purchasing Guidelines

  • Find the best price available for the item(s) to be ordered
  • Place the order using E-Procurement
    • All vendors must be registered with E-Procurement. Check registration. (You may need to enter the company name in several ways.)
    • If the vendor is not registered with E-Procurement, submit a Form 58 along with the vendor's information. The Business Office will assist the vendor with registration.
  • Obtain quotes according to established guidelines
    • Micro purchases ($1 – $10,000): One quote recommended for purchases up to $5,000; one quote required (no terms and conditions) for purchases between $5,001 and $10,000
    • Small purchases ($10,001 – $25,000): Two quotes required (no terms and conditions)
    • Informal purchases ($25,001 – $50,000): Solicitation Request Form or Waiver of Competition with one quote attached; Purchasing will issue a Request for Quote through the state's collaboration tool
    • Formal purchases ($50,001 and up): Solicitation Request Form or Waiver of Competition with one quote attached; Purchasing will issue a formal bid through the state's Sourcing and IPS System

Employees can learn more about the purchasing process by logging into the Wake Tech portal.