Quality Acceptance Inspection

Wake Technical Community College is under contract with the North Carolina Community College System to provide Quality Acceptance Inspections (QAI) and training for the 58 community colleges in North Carolina. These inspections will ensure that certain purchased items comply with the purchase order/contract and have the appropriate safety standards label affixed. The Quality Assurance inspector will also provide QAI and safety label training for college staff.

Quality Acceptance Inspection process

  • Community College Purchasing Agent (PA)/Equipment Coordinator (EC) requests Quality Acceptance Inspection (QAI), providing campus location, date range, delivery date, IFB/Quote and PO.
    • The installation of the product must be complete prior to inspection. This includes, but is not limited to, uncrating, setup, electrical hookup, completion of construction and cleanup.
  • Quality Acceptance Inspector shall respond within 16 business hours to schedule an inspection. The inspection shall be confirmed and scheduled within 10 business days of receiving the request.
    • An inspector should aim to schedule the inspection within the requested date range.
    • The college shall make the QA inspector aware of any COVID-19 protocols in place on campus.
  • QA inspector updates calendar with scheduled inspection information, including location and item(s) to be inspected.
  • QA inspector shall check in with the college’s PA/EC or their designee upon arrival. QA inspector shall wear an identification badge during the campus visit.
    • The college asset owner should be present for the QAI. The college shall notify the QA inspector if the college asset owner is not available for the QAI.
  • QA inspector completes inspection using checklists.
    • The inspection site should be the permanent location of the asset.
  • Before leaving campus, QA inspector shall submit a Quality Acceptance Inspection Report of asset inspections performed during the visit to the college’s PA/EC or their designee.
  • PA/EC or their designee shall sign the QAI Report, thereby acknowledging the visit, and return a signed copy to QA inspector.
    • Pass: Copy of report shall be included in the Procurement File.
    • Fail: QA inspector shall provide PA/EC with detailed information regarding non-conformance. The Procurement Office shall communicate the non-conformance with the vendor to arrange a replacement or defect rework. A copy of the report shall be included in the Procurement File.

Reference documents

A description of the Quality Acceptance Inspection process and its relationship within the procurement process

A list of products, with minimum purchase values, for which QAI must be performed

A chart of acceptable and non-acceptable safety labels for products

The process for verifying Safety Standards Label